3M™ Health Record Management Software

3M Health Record Management (HRM) Software is designed to bring together your clinical, patient and financial data. You can easily select what you need for your data collection and reporting processes, and it’s simple to modify, add or delete data elements as your processes evolve or regulations change.

The software helps streamline and automate your workflow through interfaces, worklists that drill down to specific records, flexible data entry methods, extensive keystroke shortcuts and user-defined processes.

Key functions include:
 

• Data management reduces the time it takes to capture patient records, code diagnoses and procedures, and generate coding summaries using specific process workflow.
• Reporting provides a large library of reports, allows ad hoc reporting and summarizes inpatient encounters from a clinical, financial, or coder productivity perspective; it can also identify areas that need further analysis to help you achieve full, appropriate reimbursement.
• Scheduling allows you to automatically generate hospital or enterprise-wide reports for all patient health care settings.
• Insufficient documentation allows you to track instances where documentation is insufficient for accurately coding ICD-10 diagnosis or procedure codes.

Manage your coding workload with the software’s custom worklist function. You can pre-select records that meet your defined criteria and group them on drill-down worklists, or generate these lists automatically, according to your definitions in the scheduler. The software also provides both standard and customizable alerts to analyze data according to your own criteria.

With expert logic built into the system, the 3M software facilitates quality data capture and provides a patient history feature that automatically presents a total clinical picture across all health care encounters to assist in accurate coding.

3M HRM can help you:
 

• Reduce data entry and potential errors
• Verify data accuracy by checking against pertinent patient data, providing immediate feedback
• Prevent problems from occurring in the first place with alerts for present on admission (POA), hospital-acquired conditions (HACs) or other potential problem areas

3M HRM, together with the 3M™ Coding and Reimbursement System or the 3M™ 360 Encompass™ System, create a powerful, sophisticated system that can help automate your coding and reimbursement processes.

After the coding system computes codes, appropriate grouping and reimbursement, 3M HRM stores the results for retrospective analysis. This integration allows automatic grouping and capture of results without taking additional coder time.

Stored methodologies and data sets can include:
 

• Code sets including ICD-10, MS-DRGs, and APCs
• Edits for POAs, HACs and potentially preventable complications (PPCs)
• Grouping for severity of illness with the 3M™ APR DRG Software
• Integration with multiple grouping systems on a single encounter with support for state-specific and TRICARE groupers, plus the ability to use multiple DRGs and weights

3M HRM helps reduce manual data entry or re-entry and potential quality problems by transmitting data using standard HL7, ASCII fixed or proprietary formats using a batch or automated data transfer protocol. Patient demographic information can be imported in real-time and billing data transmitted automatically using the scheduler. Plus, 3M HRM offers security levels in both the data entry and reporting functions to control user access.

The HRM’s Reporter function you can design new or customize existing reports for a current view of your hospital’s performance.
 

• Identify the most frequently treated DRG to study profit and loss characteristics
• Track trends in coder productivity and account for complex cases
• Evaluate service areas by physician, DRG, LOS, charges, and CMS-expected values
• Drill down to evaluate your patient population’s severity-of-illness by physician using 3M™ APR DRGs

3M HRM is the key component of the 3M™ Health Data Management (HDM) System, an integrated, flexible, departmental information system that provides quick access to clinical information. It includes:
 

• 3M™ Ambulatory Revenue Management Software
• 3M™ Audit Expert System
• 3M™ Care, Quality and Utilization Management Software modules